Job Overview

Join our team based in our Brighton office where you will work closely across the Facilities and Reception functions to perform a variety of administrative and hospitality tasks across all sites. The Reception and Facilities Administrator is responsible for the management of facilities services and processes that support the visitor and contractor experience whilst maintaining H&S compliance. This role offers a great opportunity to someone with similar previous experiences to hit the ground running at a time where things are changing at a rapid pace.

Job Role

• Sign in and welcome visitors and Paxton employees to our reception area at our Brighton site
• Admin tasks include booking travel and accommodation, ordering Stationery, recording staff absence, deal with incoming and outgoing post, Installer and Literature Requests etc.
• Putting out milk, fruit and snacks each day across two buildings
• Completing stock checks, and weekly cleaning of equipment
• Managing invoices using our PO system ensuring contractors, vendors and suppliers are paid correctly and expenses are posted to specific codes for accurate budgeting
• Develop positive working relationships with all departments, managers, and Directors
• Set up and clear meetings as and when required and deal with any hospitality requirements for these meetings
• Work alongside the Facilities and H&S officer to comply with all H&S procedures. Carry out the core H&S tasks such as site inspections, fire & first aid compliance
• Reporting related issues specific to Reception, Facilities and H&S acting appropriately to emergencies or urgent issues as they arise
• To ensure the highest standards of Customer Service are constantly in place so that all visitors expectations are met and exceeded.

Requirements

• Previous Reception, administration and customer service experience is essential for the role
• Highly customer focused, well-presented and approachable
• Proactive and highly organised with the ability to multi-task and prioritise effectively
• Effective communication skills and interpersonal skills – must be able to form effective working relationships with people at all levels
• First aid, Health and Safety or Reception based qualifications would be advantageous.

How to Apply

To play an important part with the market leader in the access control industry, click apply now.